ASSISTANT DIRECTOR: PROVISIONING ADMINISTRATION OFFICER REF NO: LOGDIV/01/40/25/01
SALARY : R468 459 – R561 894 per annum (Level 09) CENTRE : Central Procurement Service Centre, Eco-Origin Office Park Block E, Centurion
THE MINIMUM REQUIREMENTS
A minimum of Grade 12 (NQF L4) or equivalent with relevant academic qualification at NQF Level 6 specializing in supply chain management, public administration, or related qualification as recognised by SAQA. Minimum of three (3) years’ experience in a provisioning/procurement environment at a supervisor level. Special requirements (skills needed): The successful candidate must have an in-depth understanding of the government’s revised framework for Strategic management process and annual performance plans, and the DOD strategic management process and framework that provides the norms and standards within which the Departmental results-based planning, budgeting, reporting, risk management, and audit process are executed in the realization of the Defence mandate.
thorough familiarity with the Procurement System. Advanced expertise in the creation, formulation, application, and oversight of policies and procedures; strong analytical ability; outstanding strategic management and negotiating skills; positive interpersonal relationships; and exceptional verbal and writing communication skills. the capacity to recognize strategic gaps and offer workable fixes. Outstanding time management abilities with a keen awareness of deadlines. strong grasp of contemporary defense policy and policy issues, as well as a good grasp of civil-military interactions. High-level presenting abilities and presentation software competency, along with excellent verifiable end-user computer skills in all MS Office packages in compliance with department-specific service writing guidelines.
The incumbent must be assertive and self-driven, innovative and creative, solution-oriented and able to work under stressful situations, very strict timescales and have the ability to maintain high levels of confidentiality. Ability to successfully comply with the security clearance processes of the Department of Defence. Managerial and Leadership Skills, and Numerical skills to assess price-to-value ratios. Report writing skills. Ability to assess data regarding procurement trends. Ability to identify inconsistencies regarding procurement.
KEY DUTIES AND RESPONSIBILITIES
The successful candidate will be responsible for the following duties: coordinating and monitoring procurement plans and requisitions; developing and implementing demand and acquisition plans in line with operational needs; coordinating procurement processes, including specifications, sourcing, bid processes, and supplier management; managing the acquisition process in accordance with Supply Chain Management (SCM) policies and Defence Regulations.
ensuring that procurement procedures are properly documented and compliant with applicable legal frameworks, National Treasury (NT) regulations, and SCM policies; preserving stock cataloguing standards and provisioning systems (like LOGIS); managing provisioning functions like inventory planning, ordering, and receiving goods and services; making sure that items are correctly classified and coded using supply cataloguing systems; putting procedures in place for provisioning item classification and control; monitoring inventory levels, administration, and carrying out recurring stock-taking and reconciliations; Taking care of superfluous, excess, and outdated inventory
Monitoring warehousing and logistical flow of materials; packing all anti-magnetic stores in the appropriate anti-magnetic warehouse facility; ensuring adherence to PFMA, PPPFA, Treasury Regulations, SCM frameworks, and DOD supply policies; assisting with audit preparations and implementing audit recommendations; maintaining accurate records for audit and reporting purposes; preparing regular reports on procurement status, stock levels, and performance indicators; maintaining procurement registers and provisioning databases, drafting internal correspondence, and preparing monthly or quarterly reports; providing leadership and guidance to subordinates; and ensuring skills development and performance management of staff.
ENQUIRIES : Col. N.O. Thom Tel No: (012) 402 2760/Ms M. Mathonsi Tel No: (012) 402 2619
HOW TO APPLY
Department of Defence, Logistics Division, 228 Visagie Street, Peterson Bothongo House 2, Pretoria 0001 or email to Logdivhrplan@dod.mil.za
IMPORTANT NOTICE
It is the Department’s intention to promote equity (race, gender and disability) Through the filling of these posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan.